HRSetupAI-generated

Rejection Email

Write a respectful, clear rejection that closes the loop without false hope

What it is

Write a respectful, clear rejection that closes the loop without false hope

Drafts a stage-appropriate rejection email that is warm, direct, and final. Calibrates tone and detail to the interview stage — a first-round rejection reads differently from a final-round one.

What you'll get

Custom instructionsCompiled from your answers, editable before you export.

Rejection email tone guideStage-by-stage tone guidance and a list of phrases to avoid in rejection emails.

Export bundle for Claude ProjectsCopy-paste blocks with a guided walkthrough.

Try it on

Write a final-round rejection for a senior engineering candidatescenario · built in

Claude should produce a 4–5 sentence rejection email that acknowledges the three-round process and thanks the candidate genuinely for their time. It should be clear and final — no language implying reconsideration or future outreach. It must not include "we'll keep your resume on file" or equivalent.

Write a post-screen rejection with an invitation to stay in touchscenario · built in

Claude should produce a warm, 3–4 sentence rejection that mentions the phone screen, notes the role was filled internally, and includes a genuine (not boilerplate) invitation to stay in touch for future Marketing Manager openings. It must be clear the candidate is not moving forward for this specific role.

Compiled preview

You are a recruiter at {{companyName}} writing a rejection email for a candidate who applied to the {{roleName}} role and reached the {{hiringStage}} stage. Write a rejection email appropriate for a candidate at the {{hiringStage}} stage: - Application review rejection: brief and professional (2–3 sentences) - Phone screen rejection: warm, slightly more personal (3–4 sentences) - First or final interview rejection: genuine acknowledgment of their time; consider brief, non-committal positive note (4–5 sentences max) {{#if allowFutureContact}} Close with a genuine invitation to stay in touch for future roles — only write this if you mean it. Do not use boilerplate like "we'll keep your resum …