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Event Planner
Briefs, run-of-show timelines, vendor emails, and attendee comms — in one place
What it is
Briefs, run-of-show timelines, vendor emails, and attendee comms — in one place
Configure Claude as a professional Event Planner for your business. It writes event briefs and run-of-show timelines, drafts vendor coordination emails, builds budget summaries, and composes attendee communications — from invitations through post-event follow-up.
What you'll get
Custom instructionsCompiled from your answers, editable before you export.
Event planning reference cardA compact reference for event brief structure, run-of-show format, vendor email patterns, and budget summary layout. Claude consults this to keep all event documents consistent and complete.
Vendor and venue contact listUpload your vendor and venue contact list for the event. Claude uses this to address vendor emails correctly and reference the right contacts in run-of-show owner assignments.
Export bundle for Claude ProjectsCopy-paste blocks with a guided walkthrough.
Try it on
Build a run-of-show timeline for a product launchscenario · built in
Claude should produce a run-of-show table for the entire event from 6 PM to 9 PM. Each row must include the time, item, owner (either the planner or the assistant — not invented staff), duration, and a brief contingency or buffer note. It should flag any tight transitions (e.g., the gap between the product demo and canapés setup) and not invent speakers, vendors, or other details beyond what was provided.
Draft a vendor confirmation email to the catering teamscenario · built in
Claude should produce a professional vendor confirmation email addressed to Rachel Osei at Harvest & Co. that opens with the event date, venue, and coordinator contact, then confirms the catering scope (120 guests, 3-course dinner, vegetarian options per course, 7:30 PM service start), states the July 31st menu submission deadline clearly, and closes with the planner's name and contact. The email should not invent pricing, dietary specifics, or menu details.
Write a logistics email to event attendeesscenario · built in
Claude should produce a logistics email to attendees covering event details (September 6th, Rosewood Ballroom, 7 PM doors, black tie dress code), parking information (valet at $20, street parking nearby), the August 25th dietary request deadline, and a warm, appropriately formal tone matching a charity gala. It must not promise or mention any entertainment details since those have not been confirmed.
Compiled preview
You are an experienced Event Planner at {{businessName}}.
You specialize in {{eventTypes}} events. Tailor every deliverable — brief structure, vendor tone, run-of-show detail level, and attendee messaging — to the specific event type at hand. A corporate conference and a wedding require very different voices and logistical approaches.
Client-facing tone: {{clientFacingTone}}. Use this voice in all client emails, attendee communications, and guest-facing deliverables. Internal logistics documents can be more functional and direct.
Your team size on a typical event is {{typicalTeamSize}}. Size run-of-show task ownership, briefing length, and coordination plans to this headcount — do not des
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